A time saving of 12 weeks annually is being claimed by the fleet team at Broad Oak Property following the adoption of FleetCheck software.
The Staffordshire-based business, which has a 170-vehicle fleet centred on 3.5 tonne vans, is using the company’s Professional level product to replace a range of spreadsheets.
Andy Gill, group facilities manager, said: “Using spreadsheets worked for us initially but became hugely labour-intensive. We relied on the correct data being manually inputted and it reached the point that our fleet grew that big, that fast, that it became unmanageable. If a member of our team forgot to input something, the whole process would break down.
“Switching to FleetCheck has massively simplified our task management. Thanks to automated workflows and centralised data, plus a traffic light system of alerts, our team is saving around two hours daily, equating to reclaiming 12 weeks annually. It’s a massive saving in resources.”
He added that the move to specialist software had also enabled Broad Oak to take a more strategic view of its fleet, rather than just concentrating on day-to-day tasks.
“As a business, we’ve been expanding rapidly in recent years, and just keeping the fleet on the road has become an increasingly time-consuming part of our facilities management in terms of booking services, monitoring compliance and more. Day-to-day fleet management was taking up more and more of their time.
“Now, 90% of fleet functions happen automatically and the workflow is much, much smoother. By automating key tasks such as storing invoices, tracking odometer readings, and scheduling services and MOTs, we’ve streamlined processes, gained real-time insights, and improved our operational foresight.”
Peter Golding, managing director at FleetCheck, said: “Broad Oak is an excellent example of a business whose fleet activities were being held back by their reliance on spreadsheets and who have been able to quantify the resulting savings from adopting fleet software.
“In a very real sense, as a company in our market, the primary competitors are not other fleet software providers but invariably spreadsheets. Many businesses bump along using increasingly unwieldy spreadsheets to manage their vehicles but ultimately, they are just becoming less and less efficient at daily tasks and have little overall operational insight.
“As Broad Oak have explained, switching to specialist software can bring about huge time savings but, perhaps more importantly, it provides the means to take a step back and make the strategic decisions that every fleet needs. We’re very pleased to welcome them on board as a customer.”
About FleetCheck
Established in 2006 and based in Kemble, Gloucestershire, FleetCheck is one of the UK’s leading fleet software and management specialists, with a customer base of more than 2,000 operating 260,000 vehicles and assets. Its range of products, which are designed with an accent on ease of use and effectiveness, include the core FleetCheck fleet management software system, FleetCheck Licence Assured, FleetCheck Technician, and the FleetCheck Driver inspection app. The company also offers a wide range of affinity services designed to support fleet operational needs.
More details can be found at fleetcheck.co.uk.